Using a candidate pipeline and why it's important

Friday, July 28, 2023

Recruiter using Aviation Job Search candidate application tracking system

In our latest guide to the new and improved features of your Recruiter account, we’ll be showing you how to access and manage your applications via your Jobs Area.

Accessing your applications

To view the applicants for a job, simply navigate to the Jobs Area via the left-hand navigation menu and click the blue Applications link next to your chosen job. Here you’ll be taken to a list of your applicants.

Next to each applicant, you’ll see the date they applied for the role, the number of years’ experience they possess, and their current salary.

On the right hand side, you’ll see buttons which will allow you to download their CV, save the candidate to your Talent Pool (keep an eye out for an upcoming guide about this), or move them along your applicant pipeline, which we’ll explain in more detail below.

Viewing applicants' profiles/CVs

To view an applicant’s profile, simply click on their name. You’ll be presented with a view of their Aviation Job Search profile, which is a brand-new feature on the site.

We’re aware that candidates’ CVs can be presented in a variety of formats and layouts, which can slow things down whilst you browse through CVs to search for a specific qualification or piece of work experience.

With our new candidate profiles, we’ve taken the existing information in our candidate’s CVs and presented it in an organised, standardised format to make it as easy as possible for you to find the information you need.

As well as importing the existing information from our candidates’ CVs, we’ve created some additional fields on the profiles which will allow candidates to go into depth about their skills, extra curricular awards, hobbies, interests and more, giving you a more well-rounded picture of a person’s life and work experience than a standard CV.

We’ll be working with our candidates in the coming weeks and months to encourage them to fill out their profiles fully, ensuring you’re provided with as much information as possible about your job applicants and helping you make informed decisions.

Should you wish to download a candidate’s profile, send the profile to your email inbox, or save the candidate to your Talent Pool, simply use the buttons at the top of the candidate’s profile. If you would prefer to see the candidate’s original CV, you’ll also be able to download this document via these buttons.

To download the profile or CV of someone who has applied to one of your jobs, you’ll never be charged a CV download credit. 

Managing your applicant pipeline

One of the major updates to our Recruiter accounts is the ability to move candidates along your applicant pipeline and communicate with them at each stage.

Next to each applicant’s name in your Applications area, you’ll see a dropdown menu on the far right hand side. Here you can move applicants to the following stages; Screening, Interview, Hired or Rejected.

Moving an applicant into one of these statuses will trigger an automated email which will alert the candidate to their progress, for example letting them know that they have been selected for an interview and informing them that you as the recruiter will be in touch with them shortly to arrange the time and date.

Make sure you don’t change an applicant’s status until you’re absolutely sure of your decision, so as not to trigger an incorrect email to be sent to the candidate!

Once you’ve moved an applicant into one of these statuses, you’ll be able to find them in the tabs across the top of your list of applicants. To view all your applicants together no matter what their status, navigate to the All Applicants tab on the furthest right.

Why is this so important?

It’s hugely important to keep candidates updated as to their progress with their job applications; not only as a matter of politeness to acknowledge the time they have spent on their application, but also as it will reflect positively on you as a business.

Letting a candidate know if they have been unsuccessful, in particular, will allow them the opportunity to move on with their job search having received a definitive answer; and providing them with a prompt update will mean they are more likely to view your business in a positive light going forward, possibly applying for other suitable roles in future.

We surveyed our candidates in 2020 to find out more about their main bugbears when searching for a job, and by far the most common response was that not hearing back from recruiters was their biggest source of frustration.

It’s our aim to give both our candidates and our recruiters the best possible experience on the site, which is why we’ve introduced this feature to try and make it as easy as possible for you to keep candidates in the loop at the simple click of a button.

About Aviation Job Search

Specialising in aviation recruitment, we give airlines and companies the tools to connect with aviation professionals so they can grow. Find out how we can help you today.

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